Customers, suppliers and items
The masters everything else is built on. Get these right once and the bills look after themselves.
The masters everything else is built on. Get these right once and the bills look after themselves.
We say supplier, not vendor, everywhere on screen — it is the word the trade uses.
Go to Masters → Customers & Suppliers and press "+ New". While billing, press Alt+C instead — it opens the same form and comes straight back to the bill you were typing, so you never lose your place.
Go to Masters → Items and press "+ New". Which fields you see — batch, expiry, weight, size — depend on your trade, which was set when the company was created. Alt+C on the item box while billing does the same thing without leaving the bill.
Open the row from Masters → Items or Customers & Suppliers and edit it there. Nothing is ever hard-deleted if it has been used on a bill — deleting removes it from new bills but every past invoice still shows exactly what it said at the time, because a bill is a record of what happened, not a live link to today’s master.
Settings → HSN / SAC codes. Common codes for your trade are pre-loaded; you can add, edit or remove your own. Every item on the master points at one of these codes, which is what the rate-wise tax summary and GSTR-1 read.
On a trade that tracks batches (pharmacy, wholesale and others you switch it on for), every purchase opens a lot with its own quantity and expiry date. Billing picks the nearest-expiry lot first automatically (FEFO), and an expired lot cannot be sold. A lot with no expiry date printed on it — hardware, cosmetics — is simply left undated; it still holds stock, it just never appears in the expiry report.
On the jewellery trade, set today’s rate under Settings → Metal rates before billing. Each line then prices itself from the weight, purity and making charge you enter, at that day’s rate. Old gold taken in exchange is recorded separately — it reduces what the customer pays, but the invoice still states the full value of what was sold, which is what GST is charged on.
Press Alt + A in Aned Book and ask in your own words. It runs on your own computer with no internet and no account — these pages are that same help, published so it can be found before you install anything.